Administrative Assistant

US-TX-San Antonio
5 days ago
Functional Group
Advertised Schedule
Monday-Friday;8:00 am-5:00 pm


Americold provides temperature-controlled warehousing and transportation to food producers, restaurants, schools and retail outlets such as grocery stores. We're proud to provide an essential link in the food and beverage industry supply chain, and to play our part in ensuring families across the US and overseas can sit down together to eat.


Based in Atlanta, Georgia, Americold owns and operates 165+ temperature-controlled warehouses in the United States, Australia, New Zealand, China, Argentina, and Canada. In North America we have over 11,000 associates and offer a wide variety of employment opportunities - from warehouse forklift operators and supervisors to accounting, customer support, engineering, transportation, and technology solutions positions.


Essential Functions:


  1. Promptly answers phone and greets others in a welcoming and helpful manner.
  2. Serves as the primary contact for access badges including the creation, tracking and distribution. Partner with the building/property resources and Human Resources as needed.
  3. Provides administrative support for General Manager, Operations and team members including proofing documents, booking travel, processing expense reports, meeting planning, calendaring/Outlook management, etc.
  4. Receives deliveries and notifies recipients. Sorts and distributes mail and forward to all appropriate parties. Signs for and prepares FedEx packages.
  5. Handles queries from the public and customers, directs individuals to correct contact or destination.
  6. Exercises discretion and independent judgment in daily operations and when handling details of a confidential nature.
  7. Supports requests for general correspondence, reports and projects as directed.
  8. Provides general administrative and clerical support (create files and labels etc.)
  9. Maintains and updates various lists, directories, etc.
  10. Reserves conference rooms and orders catering for company meetings.
  11. Maintains a neat and clean reception area, including coffee area.
  12. Orders supplies as needed.
  13. Requests maintenance service calls as needed.
  14. Provides phone coverage for incoming calls and may serve as back up for other administrators.
  15. Other duties as assigned.



Education, Training & Professional Experience:


  • Minimum education requirement is High School diploma or GED.
  • Must have 2 years of experience in handling daily operations of a reception desk environment.
  • Excellent communication (written and verbal), planning, organization, and administrative skills with an ability to communicate with a variety of individuals in person, via phone or in writing.
  • Projects a professional and helpful demeanor at all times.
  • Experience with Microsoft Office, including Word and Excel.
  • Accurate typing skills.
  • Ability to manage multiple priorities in a professional and time sensitive manner.
  • Ability to maintain confidentiality is required.
  • Proactive in nature.
  • Must be dependable in nature, with a strong work ethic.
  • A certain degree of latitude is required.




Physical Requirements & Abilities:

The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.


  • Requires the ability to sit for long periods of time, with frequent interruptions
  • Requires several hours per day of fielding calls, sitting, getting up and down from chairs, reaching, bending and occasionally lifting up to 20 pounds
  • Requires manual dexterity with normal hand and finger movements for typical office work
  • Talking, hearing, and seeing are important elements of completing assigned tasks
  • Requires the use of various electronic tools
  • Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremes Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from management


Americold is an Equal Opportunity / Affirmative Action Employer




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